Overview

Xero is the accounting platform used across Calculated Performance to manage financial records, track business performance, and maintain accurate accounts.

While systems such as Fresha manage bookings and Stripe processes payments, Xero is used to record and organise the financial activity of your centre. It provides a clear view of revenue, expenses, and overall profitability.

Franchisees use Xero to understand the financial health of their centre and ensure their accounts are maintained correctly.

Purpose of Xero

Xero provides a structured system for managing the financial side of your business.

Through Xero you can:

  • Record revenue received from membership payments

  • Track operational expenses

  • Manage invoices and bills

  • Monitor profit and loss

  • Maintain accurate accounting records

This information helps franchisees understand how their centre is performing financially.

Key Financial Reports

One of the most valuable aspects of Xero is the ability to generate financial reports that summarise the performance of your centre.

Profit and Loss Report

The Profit and Loss report shows how much revenue your centre has generated and what expenses have been incurred over a specific period.

This allows you to see:

  • Total revenue

  • Operational costs

  • Net profit

Reviewing this report regularly helps you understand whether your centre is operating profitably.

Revenue Tracking

Xero records the revenue received from payments processed through Stripe.

This allows franchisees to track:

  • Monthly income

  • Payment activity

  • Revenue trends over time

Monitoring revenue trends can help franchisees identify periods of growth or areas that may require attention.

Expense Tracking

All business expenses should be recorded within Xero.

Common expenses for a centre may include:

  • Facility hire costs

  • Coach payments

  • Marketing expenses

  • Equipment purchases

Recording expenses accurately ensures you have a clear view of your centre’s operational costs.

Maintaining Accurate Records

Maintaining accurate financial records is an important responsibility when operating a business.

Franchisees should ensure:

  • Income and expenses are recorded correctly

  • Transactions are reviewed regularly

  • Financial reports are monitored consistently

This helps maintain an organised financial system and ensures the business remains compliant with financial requirements.

Relationship With Other Systems

Xero works alongside other systems used within Calculated Performance.

For example:

  • Stripe processes membership payments

  • Fresha manages bookings and scheduling

  • The Franchise Management System (FMS) provides operational oversight

Xero focuses specifically on financial accounting and reporting.

Why Xero Matters for Your Centre

Understanding your financial position is essential for running a successful centre.

Xero allows franchisees to:

  • Monitor revenue and expenses

  • Understand profitability

  • Track financial performance over time

  • Maintain organised accounting records

Using Xero effectively helps franchisees make informed financial decisions and maintain a healthy business.

Summary

Xero is the accounting system used to manage the financial records of your centre.

It helps franchisees:

  • Track income and expenses

  • Review financial reports

  • Monitor profitability

  • Maintain organised accounting records

By reviewing your financial information regularly, you can ensure your centre remains financially stable and continues to grow.