Overview

Occasionally a player may need to move their regular training session to a different time slot. This may be due to changes in availability, scheduling conflicts, or a request from the parent.

Franchisees should manage these changes carefully to ensure the training schedule remains organised and that all players continue to receive a high-quality session experience.

Common Reasons for Moving a Session

A player may request to move their session for several reasons, including:

  • Changes to school or extracurricular schedules

  • Conflicts with matches or team training

  • A request to train with a different partner

  • Availability within the schedule changing

Where possible, franchisees should try to accommodate reasonable requests while maintaining the structure of the overall schedule.

Checking Availability

Before moving a player to a new time slot, it is important to confirm that space is available within that session.

Franchisees should check:

  • Whether the session already has one or two players

  • Whether the ability level of the session is suitable

  • Whether the assigned coach is appropriate for the player

Maintaining balanced sessions helps ensure every player benefits from the training environment.

Managing the Change in the Booking System

Once the new time slot has been agreed, the booking should be updated in the scheduling system.

This ensures:

  • The player appears in the correct session

  • Coaches are aware of the updated schedule

  • The calendar remains accurate

All changes should be updated promptly to avoid confusion during training sessions.

Considering Session Pairings

If the session involves two players training together, it is important to ensure the pairing remains appropriate.

Franchisees should consider:

  • Age and ability compatibility

  • Training intensity and focus

  • Whether the players will benefit from training together

Maintaining suitable pairings helps preserve the quality of the session.

Communicating the Change

Once the session has been moved, the parent should be clearly informed of the new session time.

Clear communication ensures:

  • The player attends the correct session

  • Parents remain confident in the organisation of the schedule

  • Coaches are prepared for the change

Summary

Moving a player to a different time slot is a common part of managing a training schedule.

Franchisees should ensure that:

  • Availability is confirmed before making changes

  • The booking system is updated accurately

  • Session pairings remain appropriate

  • Parents are informed of the new session time

Handling session changes carefully helps maintain a well-organised training schedule and a positive experience for players and families.