Overview

Paying coaches accurately and on time is an essential part of running a professional and well-managed centre. Coaches are responsible for delivering the training sessions that form the core of the Calculated Performance experience, so maintaining reliable and organised payment processes is important.

Franchisees are responsible for ensuring that all coaches are paid correctly based on the sessions they deliver.

Tracking Coaching Sessions

Coach payments are typically based on the number of sessions delivered during a specific period.

Franchisees should ensure that:

  • All completed sessions are recorded accurately

  • The correct coach is assigned to each session

  • Session schedules reflect any changes or cover arrangements

Accurate session tracking ensures that coach payments are calculated correctly.

Confirming Payment Rates

Each coach will have an agreed payment rate based on their role, experience, and contribution within the organisation.

Franchisees should ensure that:

  • The correct payment rate is applied for each coach

  • Any agreed rate changes are reflected in payment calculations

  • Payment arrangements remain clear and transparent

Maintaining clarity around payment rates helps avoid misunderstandings.

Calculating Coach Payments

At the end of the relevant payment period, coach payments should be calculated based on the sessions delivered.

This calculation should include:

  • The total number of sessions delivered

  • The coach’s agreed payment rate

  • Any additional sessions or adjustments if applicable

Careful calculation helps ensure coaches are paid accurately.

Processing Payments

Once payments have been calculated, they should be processed within the agreed payment schedule.

Franchisees should ensure that:

  • Payments are made on time

  • Payment records are maintained

  • Coaches receive confirmation if required

Consistent payment processes help maintain trust with coaches.

Maintaining Accurate Records

All coach payments should be recorded within the centre’s financial records.

Franchisees should ensure that:

  • Payments are reflected in financial reports

  • Coaching costs are tracked accurately

  • Records remain organised for accounting purposes

Accurate records support strong financial management.

Summary

Paying coaches correctly is an important operational responsibility for franchisees.

Franchisees should ensure that:

  • Coaching sessions are tracked accurately

  • Payment rates are applied correctly

  • Payments are calculated carefully

  • Coaches are paid on time

Reliable payment processes help maintain professionalism and support a strong coaching team.