Overview

Facility hire fees are one of the primary operational costs involved in running a Calculated Performance centre. These fees are paid to the venue or facility provider in exchange for using the pitch or training space where sessions take place.

Franchisees are responsible for managing these payments and ensuring that facility hire costs are paid correctly and on time.

Maintaining reliable payment arrangements with facilities helps support a strong and professional working relationship.

Understanding Facility Hire Costs

Facility hire fees are usually charged based on the amount of pitch time used.

This typically means the cost is calculated according to:

  • The number of hours booked each week

  • The agreed hourly rate for the facility

  • The total number of sessions delivered during the booking period

Understanding these costs helps franchisees manage the operational expenses of the centre.

Agreeing Payment Terms with the Facility

Each facility will have its own payment terms and arrangements.

These may include:

  • Weekly payment schedules

  • Monthly invoices

  • Pre-agreed billing arrangements

Franchisees should ensure that the payment terms are clearly understood and agreed with the facility.

Tracking Pitch Usage

Accurate tracking of pitch usage is important when managing facility payments.

Franchisees should ensure that:

  • The booked pitch hours match the sessions being delivered

  • Any schedule changes are reflected in facility bookings

  • The correct amount of pitch time is being paid for

Maintaining accurate records helps avoid billing discrepancies.

Processing Facility Payments

Facility payments should be processed in line with the agreed payment schedule.

Franchisees should ensure that:

  • Payments are made on time

  • Any invoices received from the facility are reviewed carefully

  • The correct payment amount is processed

Paying facilities reliably helps maintain strong working relationships.

Recording Facility Expenses

Facility hire fees should be recorded within the centre’s financial systems as an operational expense.

Franchisees should ensure that:

  • Payments are reflected in financial reports

  • Facility costs are tracked accurately

  • Financial records remain organised

Accurate expense tracking helps franchisees understand the cost structure of the centre.

Summary

Facility hire fees are a key operational expense when running a Calculated Performance centre.

Franchisees should ensure that:

  • Facility hire costs are clearly understood

  • Pitch usage is tracked accurately

  • Payments are made according to agreed terms

  • Facility expenses are recorded within financial systems

Managing facility payments properly helps maintain strong relationships with venues and ensures sessions can continue to run reliably.